 |
 |
 |
||||||||||||||||||||||||||||
 |
||||||||||||||||||||||||||||||
 |
|
 |
||||||||||||||||||||||||||||
 |
||||||||||||||||||||||||||||||
 |
NEDFEST VENDING INFORMATION NOW ACCEPTING APPLICATIONS!!!
Thank you for your interest in Vending at this summer's NedFest. This Event has become a tradition for our small mountain town and we continue to work hard to make the event more and more successful each and every year. Part of this success comes with high-quality, experienced Vendors. Last year we sold out of Vending Space and had to turn away some enthusiastic people, so act now if you wish to participate. We anticipate that we will again have roughly 6-8 Food & Beverage Booths, 14-16 Arts & Crafts/Merchandise Booths, 6-8 Beer, Wine and Mead Booths, 6-8 Sponsor Booths, 4-6 Service Booths, 4-6 Information Booths and few Non-Profits at the event this year. Your Booth's appearance is very important to the overall vibe of the Festival. Please be creative and decorate your Space. Inventive, imaginative and unique Booth layouts are encouraged!
Vendors are responsible for their own product, materials, sales taxes, licenses, permits, insurance and fees as necessary and/or required by law. You will also be responsible for keeping your Space clean and safe during the event, and for cleaning up your area after the event is over. All Booths are limited to a single-story 10' x 10' area except for Food & Beverage Booths, which are limited to a single-story 10' wide x 15' deep area. This includes any/all poles and wires, etc. If you need a larger area, arrangements must be made in advance and an extra charge will be required. You will be responsible for furnishing, constructing, maintaining and removing your own Booth unless other arrangements have been made.
- An attractive, well-maintained, professional appearance. - Any/all tables, chairs and/or other 'furniture' deemed necessary for the operation of the Booth. - A professional sign with no neon or flashing lights. - Protective siding and roof (Be prepared for adverse weather conditions.) - Friendly, fun loving’, music loving’ employees. - Quality products. As Nederland is a mountain town above 8,000 ft., weather may become an issue... even in the summer. Staking down your tent is absolutely crucial and IS REQUIRED, as very high winds sometimes occur without warning. Please use sandbags or water jugs to tie down to! Flooring is strongly suggested so as to avoid problems of damaged merchandise due to rain, snow, sleet, hail and/or mud.
We desire an eclectic and diverse mix of food Vendors as well as a variety of artisans and crafts people. Uniqueness of product is strongly considered in the selection of our Vendors, so it is important for you to be as specific as possible in the description of your product(s) on the application. Applicants are generally accepted on a first-come first-served basis, assuming there are no problems such as duplicate products, so getting your application in sooner is always better than later.
If your product is similar to an already-approved Vendor's product, the Vending Coordinator (usually Michigan Mike) will contact you via e-mail and give you an opportunity to change what you will be bringing. Usually whenever something like this occurs, we all just get together and talk it out and it works out just fine. Feel free to check the Approved Vendor List to see who has already been accepted this year and what their products are.
Your Tent MUST be set up by Noon on Friday and remain up until the Event ends at 8:30 PM on Sunday. You can start setting up your Space from about 3:00 PM on Thursday, August 24th (preferred) and go until the sun goes down at around 8:00 PM-ish OR you may arrive as early as 10:00 AM on Friday to set up your Space. Please try to set up on Thursday if at all possible. Please note that most vehicles are NOT allowed on the Festival grounds any time Friday thru Sunday, which makes set up on Thursday much more attractive for loading.
Food & Beverage Vending rates are $ 550.00 for a 10' wide x 15' deep Space. (The $ 54.00 Boulder County Health Department fee is included in this fee.) These Spaces come with three (3) Weekend Passes... that's THREE x 3-DAY PASSES. These tickets are for the three people staffing the Booth. ** Additional Food & Beverage Vending Info: You must send your NedFest Vendor Application and the Boulder County Health Department forms (Pages 2, 3 and 5 thru 9), along with all fees, to our address (below) NO LATER THAN AUGUST 1st. We must receive these forms by this date because we have a strict deadline with the Health Department!
The cost for selling Merchandise, handing out Info, or performing a Service is $ 350.00 for a 10' x 10' Space. Included are two (2) Weekend Passes... that's TWO x 3-DAY PASSES. These tickets are for people working the Booth.
Booth Space for Non-Profit organizations is free of charge, although your Booth staff is required to purchase tickets into the event. Please note that other paying Vendors have precedence as to the available Spaces and therefore we can NOT guarantee Space availability for Non-Profit entities until the day before the event (ie Set-up day.) Non-Profits who wish to guarantee Space should do so by paying the regular Merchandise, Service and/or Information Vending fee (see above paragraph).
Because the event itself must, by law, sell any/all alcohol at the event, all Alcohol Vendors fall under the category of "Sponsor." Please contact the Michigan Mike to discuss the details of these Sponsorships.
We will be renting a generator that will be designated solely to power the Vendors who wish to have electricity at their Booth. The additional cost is $ 50.00 per Booth. Please indicate on the designated line on your application if you are interested in this, as all powered Vendors will be grouped together at the festival site. Always bring extension cords.
DEADLINE: We will accept applications from any/all people wishing to vend (except Food Vendors, who have a Health Department deadline) until we have reached the maximum number of Spaces allotted. Spaces do fill up quick, however, so act sooner to guarantee your spot. DEADLINE: Festival Authorities must receive FOOD & BEVERAGE Applications NO LATER THAN THURSDAY, AUGUST 1st due to our deadline with the Boulder County Health Department. Spaces fill up quick, so act sooner to guarantee involvement. - ALL Vendors must print out and complete the NedFest Vendor Application. The ap will fit on two letter-size pages if you set your print margins and font sizes to do so. - Food Vendors must also print out and complete the Boulder County Health Department’s application/worksheet and sent it to us along with your NedFest Vendor Application. - Include Booth Fee (check or money order) along with your application form(s). All payments must now be made out to "NedFest, LLC" - Be sure to also include copies of your License to Operate, your Sales Tax License, and your Certificate of Insurance... if applicable. - Food Vendors are subject to approval by the Health Department. - If not selected, you will be contacted and your check will be ripped up or mailed back to you promptly. ** APPROVAL NOTICE: Check the APPROVED VENDOR LIST after applying to see if you have been accepted. If so, you will find your Booth Name on the updated APPROVED VENDOR LIST NedFest, LLC c/o 'Michigan Mike' Torpie PO Box 830; Nederland Colorado, 80466
On-Site Booth Placement will be at the discretion of the Event Coordinator! All Vending Spaces are pre-assigned and will be numbered. Please set up in your assigned Space ONLY!
Absolutely NO motorized vehicles will be allowed inside the Festival Grounds during the event unless arrangements are made in advance with Michigan Mike. Vendors may, however, temporarily park at the Festival's entrance for unloading purposes if you must set up on Friday. After unloading, relocate your automobile to the designated Vendor Lot. Ask the Parking Staff where to go, or simply follow the signs to your designated lot. Each Vendor is allowed one (1) parking Space in the Vendor Parking Area. (Note: This is a Parking Area, NOT a 'camping' area!) Handicapped parking will be available close to the Festival. And remember... Absolutely NO Residential Parking in Town.
Following arrival on Thursday you should first find the Vendor Coordinator (usually Michigan Mike) and, if he is not too busy at that very second (which is doubtful, ha ha), ask where your Space will be. You may also check the Festival Site Schematic, but please understand that Space assignments sometimes change at the last minute so as to keep certain product-types apart. You will be allowed to drive your vehicle... SLOWLY so as not to hurt the grass, mind you... to your Vending Space for setup on Thursday. Please keep in mind the well-being of Town of Nederland's lawn at the Baseball Field at all times.
If you did not set up on Thursday, check in when you arrive on Friday with the Vendor Coordinator to locate your Space. Immediately then go set up your TENT asap. You may load gear and get set up UNTIL 1:00 PM, at which point we will CLEAR THE BALLFIELD!! It is at this time that all Vendors get their Wristband(s) from the Box Office, and you may re-enter the grounds immediately after you have been wristbanded to continue working. Remember: Your tent MUST be fully set up before the gates open to the public at 2:00 PM. No Exceptions! Also remember that you may NOT bring your vehicle into the Festival Grounds at any time on Friday.
DO NOT take your Festival wristband off until the event is completely over late Sunday night, as we can not... and will not... replace missing wristbands, even for Vendors.
On Friday the Gates open to the public at 2:00 PM and the Music runs from 3:00 PM to 10:30 PM. Gates open at 10:00 AM and the Music begins at 11:00 AM on both Saturday and Sunday. Music to end at 10:30 PM Saturday and 8:30 PM on Sunday.
You are responsible for leaving your Space clean after the event is over. Please leave the area in as-good-of or better condition than when you arrived. There will be a dumpster nearby for your waste. Do not leave a mess!
The Festival is allowed a handful of people to stay overnight at the Festival Grounds for security purposes. If you are interested in camping on-site Thursday, Friday, Saturday and/or Sunday night(s), please be sure to make special note of it on your application form. Individuals selected to camp will be notified when they are contacted regarding the acceptance of their Vending Application, and not all who request to camp will be allowed. The former Mayor of Nederland is our Head of Overnight Security... and he is one hell of a fun guy... but if you are allowed to stay on-site overnight you MUST keep in mind that that you can not party or be loud, as the Festival is close to a residential neighborhood and you will be there for Security purposes.
NO DOGS are allowed at the Festival (with the exception of "Mountain Girl"... the Festival Mascot who is on-site with Michigan Mike for 6 solid days), so please leave your pet(s) at home. DO NOT LEAVE YOUR DOG IN YOUR CAR!!! Hot temperatures make this extremely dangerous!!
Glass, Alcohol, Dogs, Frisbees, Dogs, Alcohol or Glass.
It is 100% illegal for you to sell alcohol at NedFest... not just against our rules... but, by law, illegal. Absolutely NO selling of alcoholic beverages will be allowed except by the Festival itself!! Additionally, you are NOT permitted to bring alcohol for your own personal use into the Festival, so don't do it.
Sales of drug paraphernalia will NOT be tolerated! This includes, but is not limited to, bongs, bubblers, bats, bowls, hookahs, herb grinders, chillums, dugouts, vaporizers, water pipes, water bongs, steamrollers, stash boxes, shishas, ghalyans, ghelyoons, hitters, hitter boxes, growing equipment, glass pipes or any other sort of glass smoking device, and pipes or other types of smoking devices made of other materials besides glass. Rolling papers, trays, mats, machines, and (empty) jars, however, are permitted.
Anyone found Vending at NedFest without a permit and proper permission will be escorted out of the Festival Grounds and the Authorities (ie the Cops) will be notified immediately... and not necessarily in that order. |
 |
||||||||||||||||||||||||||||
 |
||||||||||||||||||||||||||||||
 |
|
 |
||||||||||||||||||||||||||||
 |
||||||||||||||||||||||||||||||
|
|
||||||||||||||||||||||||||||||
