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NEDFEST VENDING INFORMATION NOW ACCEPTING APPLICATIONS!!! * UPDATED JULY 12TH 2012 *
Thank you for your interest in Vending at this summer's NedFest. This Event has become a tradition for our small mountain town and we continue to work hard to make the event more and more successful each and every year. The summer of 2008 saw our biggest attendance ever, that being about 1,800 on Saturday, 1,600 on Sunday and 1,200 on Friday. We never know what to expect from year to year due to weather, competition, the economy, etc, but this event has been consistently getting bigger and bigger over the past 4-6 years... ever since we made a conscience effort to "go big." Part of our success is due to high-quality, experienced Vendors. The past few years we have been selling out of Vending Space in advance and have had to turn away some very enthusiastic people, so please act now to assure your participation. We anticipate that we will again have roughly 6-8 Food & Beverage Booths, 14-16 Arts & Crafts/Merchandise Booths, 6-8 Beer, Wine and Mead Booths, 6-8 Sponsor Booths, 4-6 Service Booths, 4-6 Information Booths and few Non-Profits this year. Your Booth's appearance is very important to the overall vibe of the Festival. Please be creative and decorate your Space. Inventive, imaginative and unique Booth layouts are encouraged!!
Vendors are responsible for their own product, materials, sales taxes, licenses, permits, insurance and fees as necessary and/or required by law. You will also be responsible for keeping your Space clean and safe during the event, and for cleaning up your area after the event is over. All Booths are limited to a single-story 10' x 10' area except for Food & Beverage Booths, which are limited to a single-story 10' wide x 15' deep area. This includes any/all poles and wires, etc. If you need a larger area, arrangements must be made in advance and an extra charge will be required. You will be responsible for furnishing, constructing, maintaining and removing your own Booth unless other arrangements have been made.
- A current copy of their Colorado Sales Tax license. - An attractive, well-maintained, professional appearance. - Any/all tables, chairs and/or other 'furniture' deemed necessary for the operation of the Booth. - A professional sign with no neon or flashing lights. - Protective siding and roof (Be prepared for adverse weather conditions.) - Friendly, fun loving’, music loving’ employees. - Quality products. As Nederland is a mountain town above 8,000 ft., weather may become an issue... even in the summer. Staking down your tent is absolutely crucial and IS REQUIRED, as very high winds sometimes occur without warning. Please use sandbags or water jugs to tie down to! Flooring is strongly suggested so as to avoid problems of damaged merchandise due to rain, snow, sleet, hail and/or mud.
We desire an eclectic and diverse mix of food Vendors as well as a variety of artisans and crafts people. Uniqueness of product is strongly considered in the selection of our Vendors, so it is important for you to be as specific as possible in the description of your product(s) on the application. Applicants are generally accepted on a first-come first-served basis, assuming there are no problems such as duplicate products, so getting your application in sooner is always better than later.
If your product is similar to an already-approved Vendor's product, the Vending Coordinator (usually Michigan Mike) will contact you via e-mail and give you an opportunity to change what you will be bringing. Usually whenever something like this occurs, we all just get together and talk it out and it works out just fine. Feel free to check the Approved Vendor List to see who has already been accepted this year and what their products are.
You may start setting up your space from about NOON on Friday. We'll stop setting up when the sun starts to go down at around 8:00 PM-ish. You may also arrive as early as 9:00 AM on Saturday to set up your space, but your area MUST be fully set up and ready to go by 10:00 AM (ie only one hour). Your tent MUST remain up until the Event ends at 9:00 PM on Sunday. PLEASE PLEASE PLEASE set up on Friday, if at all possible, as there is really not enough time to do it on Saturday morning!!! Also please note that vehicles are NOT allowed on the Festival grounds any time Saturday or Sunday, which makes set up on Friday much more attractive for your loading in and out.
Food & Beverage Vending rates are $ 550.00 for a 10' wide x 15' deep Space. (The $ 54.00 Boulder County Health Department fee is included in this fee.) These Spaces come with three (3) Weekend Passes... that's THREE x 3-DAY PASSES. These tickets are for the three people staffing the Booth. (*Note: Vending prices have only gone up ONCE since the first NedFest back in 1999... back when it was far less attended... and its only gone up $50.00 in all that time!) ** Additional Food & Beverage Vending Info: You must send your NedFest Vendor Application and the Boulder County Health Department forms (Pages 2, 3 and 5 thru 9), along with all fees, to our address (below) NO LATER THAN AUGUST 9th. We must receive these forms by this date because we have a strict deadline with the Health Department!
The cost for selling Merchandise, handing out Info, or performing a Service is $ 350.00 for a 10' x 10' Space. Included are two (2) Weekend Passes... that's TWO x 3-DAY PASSES. These tickets are for people working the Booth. (*Note: Vending prices have only gone up ONCE since the first NedFest back in 1999... back when it was far less attended... and its only gone up $50.00 in all that time!)
Booth Space for Non-Profit organizations is free of charge, although your Booth staff is required to purchase tickets into the event. Please note that other paying Vendors have precedence as to the available Spaces and therefore we can NOT guarantee Space availability for Non-Profit entities until the day before the event (ie Set-up day.) Non-Profits who wish to guarantee Space should do so by paying the regular Merchandise, Service and/or Information Vending fee (see above paragraph).
Because the event itself must, by law, sell any/all alcohol at the event, all Alcohol Vendors fall under the category of "Sponsor." Please contact the Michigan Mike to discuss the details of these Sponsorships.
We will be renting a generator that will be designated solely to power the Vendors who wish to have electricity at their Booth. The additional cost is $ 50.00 per Booth. Please indicate on the designated line on your application if you are interested in this, as all powered Vendors will be grouped together at the festival site. Always bring extension cords.
DEADLINE: We will accept applications from any/all people wishing to vend (except Food Vendors, who have a Health Department deadline) until we have reached the maximum number of Spaces allotted. Spaces do fill up quick, however, so act sooner to guarantee your spot. DEADLINE: Festival Authorities must receive FOOD & BEVERAGE Applications NO LATER THAN THURSDAY, AUGUST 9th due to our deadline with the Boulder County Health Department. Spaces fill up quick, so act sooner to guarantee involvement. - ALL Vendors must print out and complete the NedFest Vendor Application. The ap will fit on two letter-size pages if you set your print margins and font sizes to do so. - Food Vendors must also print out and complete the Boulder County Health Department’s application/worksheet and sent it to us along with your NedFest Vendor Application. - Include Booth Fee (check or money order) along with your application form(s). All payments must now be made out to "NedFest, LLC" - Be sure to include copies of your Colorado Sales Tax license or you will not be approved!! Also include your Certificate of Insurance and License to Operate, if applicable. - Food Vendors are subject to approval by the Health Department. - If not selected, you will be contacted and your check will be ripped up or voided out. ** APPROVAL NOTICE: Check the APPROVED VENDOR LIST after applying to see if you have been accepted. If so, you will find your Booth Name on the updated APPROVED VENDOR LIST NedFest, LLC c/o 'Michigan Mike' Torpie PO Box 830; Nederland Colorado, 80466
On-Site Booth Placement will be at the discretion of the Event Coordinator! All Vending Spaces are pre-assigned and will be numbered. Please set up in your assigned Space ONLY!
Absolutely NO motorized vehicles will be allowed inside the Festival Grounds during the event unless arrangements are made in advance with Michigan Mike. Vendors may, however, temporarily park at the Festival's entrance for unloading purposes if you must set up on Friday. After unloading, relocate your automobile to the designated Vendor Lot. Ask the Parking Staff where to go, or simply follow the signs to your designated lot. Each Vendor is allowed one (1) parking Space in the Vendor Parking Area. (Note: This is a Parking Area, NOT a 'camping' area!) Handicapped parking will be available close to the Festival. And remember... Absolutely NO Residential Parking in Town.
Following arrival on FRIDAY you should first find the Vendor Coordinator (usually Michigan Mike) and, if he is not too busy at that very second (which is doubtful, ha ha), ask where your Space will be. You may also check the Festival Site Schematic, but please understand that Space assignments sometimes change at the last minute so as to keep certain product-types apart. You will be allowed to drive your vehicle... SLOWLY so as not to hurt the grass, mind you... to your Vending Space for setup on Thursday. Please keep in mind the well-being of Town of Nederland's lawn at the Baseball Field at all times.
If you did not set up on Friday, check in when you arrive on Saturday with the Vendor Coordinator to locate your Space. Immediately then go set up your TENT asap. You may load in gear and set up UNTIL 10:00 AM, at which point WE WILL CLEAR THE BALLFIELD!!!!! It is at this time that ALL Vendors get their Wristband(s) from the Box Office, and you may re-enter the grounds immediately after you have been wristband'ed to continue working. Remember: Your tent MUST be fully set up before the gates open to the public at 10:00 AM on Saturday Morning... No Exceptions!! Also remember that you may NOT bring your vehicle into the Festival Grounds at any time on Saturday or Sunday.
DO NOT take your Festival wristband off until the event is completely over late Sunday night, as we can not... and will not... replace missing wristbands, even for Vendors.
Gates open at 10:00 AM and the Music begins at 11:00 AM on both Saturday and Sunday. Music ends at 10:30 PM Saturday and 9:00 PM on Sunday.
You are responsible for leaving your Space clean after the event is over. Please leave the area in as-good-of or better condition than when you arrived. There will be a dumpster nearby for your waste. Do not leave a mess!
The Festival is allowed a handful of people to stay overnight at the Festival Grounds for security purposes. If you are interested in camping on-site Thursday, Friday, Saturday and/or Sunday night(s), please be sure to make special note of it on your application form. Individuals selected to camp will be notified when they are contacted regarding the acceptance of their Vending Application, and not all who request to camp will be allowed. The former Mayor of Nederland is our Head of Overnight Security... and he is one hell of a fun guy... but if you are allowed to stay on-site overnight you MUST keep in mind that that you can not party or be loud, as the Festival is close to a residential neighborhood and you will be there for Security purposes.
NO DOGS are allowed at the Festival (with the exception of "Mountain Girl"... the Festival Mascot who is on-site with Michigan Mike for 6 solid days), so please leave your pet(s) at home. DO NOT LEAVE YOUR DOG IN YOUR CAR!!! Hot temperatures make this extremely dangerous!! (UPDATE: Mountain Girl died on January 21st 2010. Rest in peace my sweet baby!! I miss you so much!)
Glass, Alcohol, Dogs, Frisbees, Dogs, Alcohol or Glass.
It is 100% illegal for you to sell alcohol at NedFest... not just against our rules... but, by law, illegal. Absolutely NO selling of alcoholic beverages will be allowed except by the Festival itself!! Additionally, you are NOT permitted to bring alcohol for your own personal use into the Festival, so don't do it.
Anyone found Vending at NedFest without a permit and proper permission will be escorted out of the Festival Grounds and the Authorities (ie the Cops) will be notified immediately... and not necessarily in that order. |
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